Door Entry System

Install one or more door controllers and use the DoorFlow software to ensure that only valid members can access your Club

Access ControlKey Features

  • Integrations with DoorFlow, Paxton and Smartlock/EdgeState access control systems (third party)
  • Member list synchronised automatically to access control system from Membership Database, so you only need to maintain your data in one place
  • Tried and tested door entry systems
  • Works with proximity cards (credit card size), key fobs on PIN codes - the cards can be printed with club and/or sponsor designs
  • New members automatically gain access (when they are allocated a card or fob); expired members automatically lose access rights
  • Powerful reporting on member entries to the club (approved and denied)
  • Variable access rights for different membership categories if required (e.g. Peak v Off Peak), and also options for staff, cleaners etc
  • Access can also be assigned based on bookings made via our Bookings module in addition to (or instead of) membership rights

Examples of clubs using our system to manage their access control include squash clubs, indoor tennis centres, multi-sport clubs and health & fitness clubs.

Contact us to find out more.


Cards, Fobs and Keypads

The access control systems operate with proximity cards or fobs - users present their card or fob to the reader to gain access, if they have the correct rights.  Alternatively, you may opt for a PIN code - this is less secure, but may be suitable for internal doors, or entry where there is also a manned reception.  PIN codes are also useful for one-time use around bookings, particularly for non-members without a card or fob.

Enrolment Reader

To speed up the allocation of cards or fobs to members, an enrolment reader enables you to scan the card or fob and allocate it to a record in the Membership Database.


Door Controllers come with a one year manufacturer's warranty included.

ServiceOur Service & Fees


We will set up your access control software for you, and set your member list to synchronise from the Membership Database and / or link it to the Bookings module.

Our standard setup fee for the integration add-on is just £150.

Hardware and Installation

The hardware you require will depend upon which system you choose, your club layout, any existing hardware which may be re-usable, and your specific requirements.  We don't install the hardware ourselves, but we can put you in contact with an experienced installer where necessary who can visit your facility and provide a quote for installation.

Cards and Fobs

There is a range of options for you to choose from - cards start from around £1.10 each (unprinted) and fobs from around £1.80 each.  However, different cards and fobs are compatible with different readers, so it's generally best to decide on these after your installer has visited your site to provide a quote.


The annual fee for the DoorFlow software, including the integration with the Membership Database, is £600 for up to 5 door controllers.  Please contact us for a quote if more than 5 doors are required.

For Paxton, you would source the access system direct from Paxton.  Our integration with Paxton costs £240 + VAT per year.

With EdgeState, our fees are £260 + VAT per year (1 door) for the EdgeState system and our integration.  Additional doors are £140 + VAT each per year


We offer on-site training for £250 for a half day course or £400 for a full day, plus travel expenses.

Get Started

To discuss how we can help you get started, click here to get in touch.

All fees are subject to VAT at the standard rate